Waste Managed LTD - Level 3 Business Administration

Apprenticeship Description

Summary of vacancy:

We are looking for a proactive and organised HR & Office Administration Apprentice to support the smooth day-to-day running of the office and provide administrative support to the HR team. This is an excellent opportunity for someone looking to begin a career in Human Resources while gaining hands-on experience in office coordination, employee support, and workplace operations. 

The successful candidate will play a key role in creating a welcoming and professional environment for employees, visitors, and new starters, while supporting a variety of HR and office administration activities across the business. 

What will the apprentice be doing:

Office & Facilities Coordination 

• Act as a first point of contact for general office issues and coordinate with external contractors such as plumbers and handymen when required. 
• Communicate office updates and company announcements to staff as directed.
• Support with general office tasks, including arranging key cutting and providing contractor access to the basement or other areas when needed.
• Help ensure the office environment remains safe, organised, and operational. 

Office Supplies & Ordering 

• Manage the weekly Tesco order, ensuring supplies are complete and distributed to the relevant departments/floors.
• Notify teams when deliveries arrive and coordinate collection of supplies.
• Place ad hoc orders for departments across the business, including items requested by teams such as Marketing.
• Arrange catering and food orders for Senior Leadership Team (SLT) meetings and visitors, including external guests,
• Organise any requests by the SLT.

Reception & Visitor Management 

• Support the reception area on the 2nd floor by greeting visitors and creating a professional first impression.
• Welcome interview candidates, ensure they sign in, and notify hiring managers of their arrival.
• Assist with booking and coordinating meeting rooms for managers and business needs.

New Starter & HR Support 

• Welcome new starters to the business and help prepare induction rooms and equipment ahead of their arrival.
• Assist the HR team with administrative duties and general HR support asrequired.
• Build positive working relationships with members of the Executive Leadership Team (ELT) and colleagues across the business.

Employee Engagement & Events 

• Support the organisation and coordination of company social events and employee engagement activities.
• Assist in promoting a positive workplace culture and employee experience.

Working Hours:

Monday – Friday 9am – 5pm

Skills Required:

• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Friendly, professional, and approachable manner.
• Ability to manage multiple tasks and prioritise workload effectively.
• Confident using Microsoft Office applications including Outlook, Word, and Excel.
• Willingness to learn and develop within a HR environment.

What is the future prospect after the apprenticeship ends: 

Full Position and Development Opportunities 

A little bit of information about the company: 

Waste Managed is part of the Everything Managed Group, and is a Business Solutions Services Provider. Our focus is on delivering waste management services to (and not exclusively to) Micro start-ups, SMEs and Corporate customer groups. We have been revolutionary within the Waste Management category. We continue to give unparalleled service to our customer base, which is nearing 36,000 and will continue to innovate business solutions. Our vision revolves around the provision of business services with world-class, consumer-style customer service 

Entry criteria:

Must have Maths and English GCSE Grade 4s over above, or Functional Skills level 2