Apprenticeship Description

Business & Finance Administrator Apprentice (Level 3)

Employer: Lantern Building Consultancy Limited
Location: Newcastle upon Tyne
Salary: £18,000 - £22,000 per annum (depending on age)
Hours: Monday to Friday, 9:00am - 5:30pm (37.5 hours per week)

About Lantern Building Consultancy

Lantern Building Consultancy is a growing and ambitious building surveying consultancy providing professional property and construction advice to commercial clients across the UK.

As our business continues to expand, we are looking for a motivated and organised Business & Finance Administrator Apprentice to join our friendly team. This is an excellent opportunity for someone looking to begin a career in business administration, finance and professional services while gaining a nationally recognised Level 3 qualification.

You will play an important role in supporting the day-to-day operations of the business, developing valuable skills in administration, bookkeeping, finance, customer service and office management.

What You'll Learn

Throughout your apprenticeship, you'll gain practical experience in:

• Business administration and office management
• Bookkeeping and financial administration
• Invoice management and credit control
• Xero accounting software
• Client communication and customer service
• Microsoft 365 and business systems
• Professional services within the property and construction industry

Key Responsibilities

Finance Administration

• Create and maintain job files and project records.
• Update company job tracking systems.
• Monitor outstanding invoices and payment status.
• Assist with preparing and issuing client invoices.
• Categorise invoices and financial transactions using Xero.
• Chase outstanding VAT receipts and expense documentation.
• Support bookkeeping and general finance administration.
• Assist with updating profit and loss records using Xero data.
• Manage client invoicing through online customer portals.
• Maintain invoicing and financial tracking spreadsheets.
• Support credit control and payment monitoring activities.

Business Administration

• Manage electronic and physical filing systems.
• Create and organise project folders and documentation.
• Print, scan, bind and prepare professional documents.
• Provide administrative support to Building Surveyors.
• Assist with Microsoft 365 and Outlook administration.
• Manage PDF documents, electronic signatures and Adobe software.
• Book travel and accommodation when required.
• Answer telephone enquiries and direct calls professionally.
• Welcome visitors and clients to the office.
• Act as a professional ambassador for Lantern Building Consultancy.

General Office Operations

• Monitor and order office stationery and supplies.
• Support the smooth day-to-day running of the office.
• Assist with business improvement and operational initiatives.
• Provide ad hoc administrative support across the wider team.

About You

We're looking for someone who is:

• Well organised and reliable.
• Enthusiastic with a genuine willingness to learn.
• Confident communicating with colleagues and clients.
• Comfortable using computers and learning new software.
• Accurate with excellent attention to detail.
• Professional, friendly and approachable.
• Able to manage multiple tasks and prioritise effectively.

No previous office experience is required. Full training and ongoing support will be provided throughout your apprenticeship.

Essential Qualifications

• GCSE English and Maths at Grade 4/C or above (preferred).
• A positive attitude and willingness to develop new skills.

Apprenticeship Training

You will complete the Level 3 Business Administrator Apprenticeship Standard, delivered by an approved apprenticeship training provider alongside practical workplace experience.

This apprenticeship combines structured learning with real-world experience, enabling you to develop the skills, knowledge and behaviours needed for a successful career in business administration.

Future Prospects

At Lantern Building Consultancy, we're committed to investing in our people.

Upon successful completion of the apprenticeship, there is the opportunity to secure a permanent full-time position within the business, with a salary increase. Potential career pathways include:

• Business Administrator
• Finance Administrator
• Office Operations Administrator
• Office Manager (with future progression)

We are looking for someone who wants to build a long-term career with a growing professional consultancy and become a valued member of our team.